Exhibitor Information

Booth Reservations

Booth locations are subject to change to accomodate exhibitors requesting larger booths.

Reef-A-Palooza Booth Inquiry

Booth Information

Convention Services Manual
This manual contains the following information:

RCS Terms & Conditions
Advance Shipping Lables
Safety Guidelines
Furniture Order Form
Tradeshow Tips
Fire Regulations
Inbound Material Handling Form
Labor Order Form
Payment Credit Card Autorization Form
Material Handling Form

Please click here to download the manual.

Booth Pricing
Advanced Hobbyist (Shared 10' x 8' booth): TBD
Single                    (10'x8' booth): $900
Single Endcap         (10'x10' or ;10'x8' booth): $1,000
Double                   (20'x8' booth): $1,600
Double Endcap        (20x10' booth): $2,000
Quad                      (20'x20' booth): $3,600
Quad Endcap           (20'x20' suite): $4,000

Each booth (10’ x 8’ or larger) will include:
8' high back drape
3' high side drape
20 amp electrical service (exhibitors will need to provide an extension cord to access)
Complimentary Natural Sea Water (courtesy of Ocean in Motion)
2 - Exhibitor Badges (additional badges available at a cost of $15 each)
1 - Table (15’ x 10’ booths and larger will include 2 tables)
2 - Chairs
(additional tables and chairs will be available at an additional cost)
Exhibitors will be expected to provide their own tank and lighting.
Exhibitors are welcome and encouraged to give away sample products from their booths.

Internet Access
Internet access is avaialble for the event through the Orange County Fair and Exhibition Center.
Pricing: $7/day or $15 for the 3 day weekend.
Registration available online at the event.

Frag Tank Sales
Advanced Acrylics Frag tanks are avaialble for sale. Click here for more information.

Set-up start and end times:
Setup: Friday, 10/21/2011   11:00 am-6:00pm(earlier setup times available upon request)
          Saturday,10/22/2011    06:00am -9:30am
Breakdown: Sunday, 10/23/2011 3:30pm - 6:30 pm

Water Delivery
Ocean in Motion will supply exhibitors with fresh Natural Sea Water for you displays. Water will be available from:

10/22/2011 at 2:00pm

Event hours:
Saturday October 22, 2011 from 10:00 am - 6:00pm
Sunday October 23, 2011 from 10:00am - 4:00pm

Opportunity Drawing
SCMAS would prefer that items donated for the Opportunity Drawings be arranged in advance (by September 26, 2011) to advertise the items on the Opportunity Drawing page, these prizes may be displayed at the exhibitor booth or in the Opportunity Drawing area per the preference of the exhibitor (although we would encourage the items to be on display in the Opportunity Drawing area). No other drawings are permitted without the express permission of SCMAS.

Freight
The fairground shipping and receiving hours are Monday thru Friday from the hours of 8:00 am to 3:00 pm. All freight deliveries and pick-ups must be arranged within those hours.

All freight for Reef-A-Palooza should be addressed as:
Reef-A-Palooza
C/O OC Fair and Event Center
88 Fair Drive
Costa Mesa, CA 92626

Hotel Accommodations
Hotel Accommodations information can be found here.

Transportation Information
Travel by Air
Orange County's John Wayne Airport (SNA) is the preferred airport to service the Orange County area. Other options include Los Angeles International Airport (LAX), Long Beach Airport, and Ontario international Airport (ONT), however those airport a 20 - 40 mile drive to the Costa Mesa area.

Travel by Vehicle
Costa Mesa has several interstate highways traveling through it. I-405, I-55 and I-73 make it very easy to get to Orange County Fair & Exposition Center by car.


Reef-A-Palooza 2011 Reservation Cancellation Policy
The management of Reef-A-Palooza understands that there may be an occasional situation in which a Reef-A-Palooza 2011 reservation must be cancelled. When a Reef-A-Palooza 2011 reservation cancellation is unavoidable, the following policy is in effect for the party that cancels a Reef-A-Palooza 2011 reservation (cancellor).

For reservation cancellations which occur more that 90 days prior to the date of Reef-A-Palooza 2011 is held, a 50% refund of the paid reservation fee is available to the cancellor. However, if the cancellor is able to find a replacement tenant for the reservation that has been cancelled, who has not already been contacted by a Reef-A-Palooza 2011 representative, and who pays for the same reservation as the one cancelled and does not cancel before the date Reef-A-Palooza 2011 is held, a 100% refund of the paid reservation fee will be available to the cancellor. For reservation cancellations which occur more that 45 days and less than 90 days prior to the date Reef-A-Palooza 2011 is held, a 25% refund of paid reservation fee is available to the cancellor. However, if the cancellor is able to find a replacement tenant for the reservation that has been cancelled, who has not already been contacted by a Reef-A-Palooza 2011 representative, and who pays for the same reservation as the one cancelled and does not cancel before the date Reef-A-Palooza 2011 is held, a 75% refund will be available to the cancellor.

For reservation cancellations which occur less than 45 days prior to the date Reef-A-Palooza 2011 is held, no refund will be available. However, if the cancellor is able to find a replacement tenant for the reservation that has been cancelled, who has not already been contacted by a Reef-A-Palooza 2011 representative, and who pays for the same reservation as the one cancelled and does not cancel before the date Reef-A-Palooza 2011 is held, a 50% refund of fees paid by the cancellor will be available to the cancellor.